The most predictable question in minds. Which one is better? Which one is more suitable for you? Google Workspace (formerly known G Suite) or Microsoft 365 (formerly known as Office 365)? Well, of course, it depends on your needs.
Even though the differences between these two are obvious, many things in common cannot be avoided. Although being web-based, Google Workspace can also be used offline. On the other hand, Microsoft 365 is a software that also can be used on the web.
For the reason that Google Workspace is web-based, it works with all web browsers without a doubt. It also offers apps for Android and iOS like Office 365. But Microsoft is one step ahead by providing additional apps for Windows and macOS.
Both of them offer essential applications like email, calendar, contacts, spreadsheet, presentation, video conferencing, note-taking, and chat. So, if you are after to find the best one for your business, you should compare the distinctive characteristics of security features, the easiness of managing it, and also subscriptions for payments.
Compare business pricing in Malaysia
See MatrixC’s Google Workspace pricing in Malaysia for Business plan prices in MYR before and including SST. Check the commitment and billing term.
See Microsoft’s business plan comparison for Malaysia. Compare the same user count, currency, tax, billing term and included apps before choosing a plan.
What is the difference between Google Workspace and Office 365?
| Google Workspace | Microsoft 365 | |
| Web-based (but also offline) | Desktop-based (but also web-based) | |
| Apps* | Android and iOS | Windows, macOS, iOS and Android |
| Gmail, Drive Docs, Sheets, Slides, Calendar, Keep, Hangouts | Outlook, OneDrive, Word, Excel, PowerPoint, One Note, Skype | |
| Plans | Business Starter, Business Standard,Business Plus, Enterprise | Business Basic, Business Standard, Business Premium, Apps for Business |
| Billing terms | Vary by plan and commitment | Vary by plan and commitment |
| Storage | Check pooled storage for the plan | Check OneDrive and mailbox storage for the plan |
*Apps such as email, calendar, contacts, spreadsheet, presentation, video conferencing, note taking, chat, and word processing.
Gmail by Google Workspace or Outlook by Microsoft 365?
Well, having a professional email address might be the most important thing even though you’ve just entered the market. With Google Workspace, you can register for a new domain name or use your current domain to create email accounts. As a matter of fact, up to 30 nicknames can be created for each user. If it is an important thing for you, it’s worth mentioning that with Microsoft 365, 400 nicknames can be created for each user. But on the other hand, the usage of Gmail apps is far more preferred than Outlook’s mobile and web apps.
Cloud storage and sharing
Compare the storage and sharing your team needs. Check pooled storage for the Google Workspace plan and check OneDrive and mailbox limits for the Microsoft 365 plan. Google Drive and OneDrive both support file storage and sharing.
Google Workspace vs Microsoft 365 security
With Google’s high-level security and cloud infrastructure, nothing much left to worry about. By using the admin console, you have the opportunity of setting up different rules for each user and set keywords to prevent security leaks. You can even set up two-factor authentication for each user. However, Microsoft 365 provides setting up multiple-factor authentication for all users along with tools for restricting user accesses on business devices.
Google Workspace vs Microsoft 365 for education
Actually, the answer depends on your needs. If you are looking for a free, cloud-based, and easy-to-adapt platform, then Google Workspace for Education is probably the best choice. But if you would like to have a solid system that provides good security, then you should go for Microsoft 365. But be aware of a subscription fee. By the way, this does not mean Microsoft provides the most secure platform among its competitors. They are all good when it comes to security. Even though the app names and tools are different from each other, what is provided by both parties is quite the same and good. By using these educational tools, you can easily; work together on the same file with students and teachers, use autocorrect and image editing, arrange audio or video calls with up to 250 participants, set assignments or grade them, etc.
